IPICS 2020 Terms and Conditions
These Terms and Conditions apply to every person registering as a regular or student delegate for the International Partnership in Ice Core Sciences 3rd Open Science Conference (IPICS 2020), to be held in Crans-Montana, Switzerland from October 18-24, 2020.
All references to a date or a deadline, mentioned in these terms and on other conference documents, refer to the Central European Time Zone (CET).
A preliminary confirmation will be sent after the receipt of your registration. Participation at the conference is only final upon receipt of your credit card payment. If the full payment has not been received before the deadline indicated, the registration will remain valid, however the due fee will be increased according to the payment period (early/regular).
The registration fee includes entry to all conference sessions, coffee breaks and lunches, the ice breaker aperitif, the conference dinner, the evening activity and excursions. Not included is the post-conference excursion.
METHODS OF PAYMENT
Payments should be made in advance using a credit card.
Notice of cancellation (e.g. in case of sickness, lack of funding or any other personal reasons) must be made in writing by email to firstname.lastname@example.org. The notification must include all relevant information regarding the bank account to which a possible refund may be remitted.
Delegates wishing to cancel their registration will be eligible for a full refund only up to July 31, 2020. Delegates cancelling registration between 01 August 2020 and 30 September 2020 will be eligible for a 50% refund. No refund is possible after that date.
The registration fees do not include insurance of any kind. Participants are advised to take out personal insurance, including cover for travel, accommodation and personal possessions. The conference hosts do not cover individuals against the cancellations of bookings for any reason including cancellation or postponement of the meeting or for theft or damage to belongings.
The event organisers will not be responsible and cannot be held liable for any loss or damage of personal property, accidents etc. that may occur during or as result of attending the IPICS 2020 conference. Conference attendees are responsible for any losses or damage they cause to personal property and to the event and accommodation premises during their attendance at the IPICS 2020 conference and must indemnify the event organisers for any cost arising to them due to such losses and/or damage.
By completing and submitting your registration details, you agree for your personal information to be passed on to the IPICS 2020 Organising Committee for conference-related purposes. Unless you contact the Local Organising Committee directly to request otherwise, you provide permission to the organisers to make your name and affiliation available to conference delegates. Based on the contact details you provide, you will also receive conference-related communication including electronic newsletters from organisers, from which you can unsubscribe at any time. Your personal details will also be used to prepare nametags.
LETTER OF INVITATION
Individuals requiring an official Letter of Invitation from the conference organisers can request one through the online registration form. To receive a Letter of Invitation, delegates must first register to the conference and submit any necessary data, as stated on the online form.
The Letter of Invitation does not financially obligate the conference organisers in any way. All expenses incurred in relation to the conference, the registration and the attendance are the sole responsibility of the delegate.
It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest Swiss embassy or consulate to determine the appropriate timing of their visa applications.
CANCELLATION OF THE CONFERENCE
In the event that the conference cannot be held or is postponed due to events beyond the control of the conference organisers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the conference organisers, the conference organisers cannot be held liable by delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.
Under these circumstances, the conference organisers reserve the right to reimburse the delegate after deducting costs already incurred for the organisation of the conference and which could not be recovered from third parties.
DATA PROTECTION AND DATA SECURITY
The parties undertake to comply with the provisions of Swiss data protection legislation and to effectively protect data arising in the framework of contract performance against unauthorised access by third parties.
The invalidity or unenforceability of any provision of this Terms and Conditions shall not affect the validity or enforceability of this IPICS 2020 Terms and Conditions in its entirety or of any other provision of this IPICS 2020 Terms and Conditions. The Parties or the court shall replace the invalid or unenforceable provision by a valid and enforceable one which as closely as possible achieves the economic purpose of the invalid or unenforceable provision.
APPLICABLE LAW AND PLACE OF JURISDICTION
These Terms and Conditions as well as any contractual or non-contractual obligation are governed by the laws of Switzerland, excluding the conflict of laws rules in force.
Any dispute shall be finally settled in accordance with the ordinary courts of Aarau, Switzerland. Notwithstanding the preceding provision, the conference organiser is entitled to apply for interim measures at any competent court having jurisdiction.