Oct 9 – 13, 2022
FHNW Campus Brugg-Windisch
Europe/Zurich timezone

Abstract & Paper Submission Guidelines

Abstract Submission Guidelines

General Guidelines: Abstracts must be submitted exclusively on-line over this web site until latest July 1, 2022. Once registered you may go back into your account to either submit or edit your abstract until July 1, 2022. Submission of an abstract acknowledges your acceptance for its publication in the official program as well the permanent publication on the the internet site of the Low Level RF Workshop 2022.

The submitting author must be the contact author and ensure that the contribution has a presenting author. The presenting author must have a paid registration before August 31, 2022 to ensure the abstract is included in the program and scheduled for presentation. The submitting author is required to ensure that all co-authors are aware of the content of the abstract before submission. If the contribution is also submitted for paper publication, one of the co-authors must be responsible for the preparation of the document in compliance with the publication requirements.

You may designate an abstract to be considered by the Scientific Program Committee for oral and/or poster presentation. Also, for each abstract, indicate whether you plan to submit a corresponding paper. You may submit multiple abstracts. Abstracts must not exceed 1200 characters in length and must be submitted in English. The abstract body must not include any indication of the personal details of authors. Acknowledgements to funding agencies and other contributors can be included. 

Evaluation and acceptance: The LLRF22 Scientific Program Committee will notify authors via email by July 15, 2022 whether their abstract has been accepted or rejected. The final contribution type will be communicated via email by August 15, 2022.

 

Paper Submission Guidelines

Use of the the templates provided in the "For Authors" section on the JACoW web site is strongly recommended. Below you will find the requirements, specific to the LLRF Workshop:

  1. Contributions should be limited in length to 5 pages.
  2. Since you will need to submit your paper to arXiv before the end of the workshop, references to posters/slides presented at LLRF22 should be avoided.

While this is not a peer-reviewed publication, all papers will be checked for consistency with workshop's mission by the members of the scientific program committee.

 

PAPER SUBMISSION

For LLRF22 proceedings, authors will be required to submit their contributions to arXiv.org directly. Here is a brief outline of the submission process:

  1. Log in to your account at arxiv.org. If you don't have one, register for an account (use your institutional e-mail address).
  2. Click on "START NEW SUBMISSION".
  3. You will need to select a license for your contribution. Your selection will depend on additional publication plans you might have. If you plan to submit your work to a journal, make sure the journal will accept a paper, already published in arXiv. Detailed information on the interactions between arXiv and scientific publications can be found at https://v2.sherpa.ac.uk/romeo/
  4. Choose "Physics" archive, "Accelerator Physics" subject class. To publish in arXiv, one must have an endorsement. In some cases endorsement is automatic. If you find yourself unable to submit your paper and need to be endorsed, contact LLRF22 at proceedings@llrf.net
  5. Next, add the necessary source files for your paper. Note that for papers created in (La)TeX, original source must be submitted.
  6. Process files, then proceed to metadata entry page.
  7. In addition to standard metadata (Title, Authors, Abstract), fill Comments and Report number fields as follows:
    1. Comments: Talk/Poster presented at LLRF Workshop 2022 (LLRF2022, INDEX_ID)
    2. Report number: LLRF2022/NNN
    3. Select Talk or Poster, depending on your contribution type.
    4. INDEX_ID above is arXiv identifier of the proceedings index. This index will be published on September 22, 2022 and the identifier will be distributed to all workshop registrants.
    5. NNN in the report number is the unique contribution number, assigned by LLRF2022. This number will be published in the arXiv proceedings index on September 22, 2022. Once you receive the proceedings index ID, you will be able to look up your contribution number.
  8. Submit your paper to arXiv.
  9. Once you paper is published by arXiv (assigned a unique identifier), you will need to send that information to proceedings@llrf.net. Once an SPC member proof-reads your contribution, you may be contacted with feedback.

 

SUBMISSION DEADLINE

The deadline for the receipt of arXiv IDs at proceedings@llrf.net is October 27, 2022 at 23:59 CDT. Keep in mind that arXiv does not publish submissions immediately (see this website for a detailed schedule). It is therefore recommended to submit your paper to arXiv no later than 12:50 CDT on October 25, 2022.